Terms and Conditions

Procedure and Conditions for Collaboration in Executive Search

Objective The ultimate goal is the absolute satisfaction of our clients in every project. We aim to achieve this through a sustainable focus on quality. Our processes, commitment, and professionalism ensure that we identify the perfect candidate for each project in the shortest possible time, contributing to our clients’ long-term business success.

For this purpose, we have developed a comprehensive product: We want the entire process to be transparent and easily verifiable from the beginning for our clients. Although we make every effort to find the defined ideal candidate in each project, we must acknowledge that we can only offer candidates who exist in the market and are interested in the specific position. To ensure that all potential candidates are genuinely identified, we have been investing heavily in unique IT support for years and will continue to do so. With this support, we can ensure that all potential candidates who have left their traces on the worldwide web are at least recognized. However, from the beginning of the project, we place value on formulating the ideal profile in a realistic manner. Additionally, in executive placement as well as in headhunting in general, the topic of candidate acquisition is becoming increasingly important. The consultant who can portray the circumstances and conditions of the new company realistically is the one who can truly inspire the candidate. The value of the external recruitment service is increasingly determined by the consultant’s appearance, interaction, integrity, and intellectual competence, making them a “Trusted Advisor,” especially for top candidates.

Our maxim is the most meticulous selection of candidates, so that they correspond to (or nearly to) 100% of the defined ideal profile. This saves our clients valuable time. The final decision on which candidate to select lies with the client.

At the same time, we consider it our professional obligation to do everything in our power to support our clients in making this decision. We want to be measured by the success of the candidates we place at our clients. Therefore, we aim to offer our clients the assurance of receiving the best possible candidate in every project. Naturally, this also includes supporting the entire negotiation process up to the contractual agreement and facilitating the subsequent integration of the placed candidate into their new environment.

We provide our clients with all available and relevant information about the final candidates. In doing so, we typically do not solely rely on the information provided by the candidates themselves, but also seek additional information from their professional environment. This is to ensure that the risk of choosing the wrong candidate is minimized.

Moreover, we have incorporated specific steps into our process that make it highly unlikely for the candidate to provide false information about their professional background (e.g., regarding responsibilities, gaps in their CV, self-claimed achievements).

Regarding salary information provided by the candidates, it naturally poses challenges in terms of verification by us. Typically, we rely on the information provided by the candidates, not without informing them that false information will sooner or later be exposed as such.

Method and Conditions for Cooperation in the Executive Search

Objective Our top priority is the absolute satisfaction of our clients in every project. We aim to achieve this through sustainable quality orientation. By utilizing our processes, commitment, and professionalism, we ensure finding the most suitable candidate for each project in the shortest possible time, contributing to the long-term success of our clients’ businesses.

To achieve this, we have developed a comprehensive product: For our clients, the entire process should be transparent from the beginning, making it easily verifiable. While we make every effort to identify the defined ideal candidate in each project, we must acknowledge that we can only offer candidates available in the market who are interested in the relevant position. To ensure that all potential candidates are truly identified, we have been investing heavily in unique IT support for years and will continue to do so. This ensures that all potential candidates leaving traces in the global network are at least recognized. Additionally, we place great emphasis on formulating the ideal profile in a realistic manner from the beginning of the project. Furthermore, the importance of candidate attraction becomes increasingly crucial in Executive Placement and overall headhunting. The consultant’s optimal support lies in presenting the circumstances and conditions of the new company realistically to the candidate, thereby creating enthusiasm. The added value of external recruitment services is increasingly determined by the consultant’s appearance, demeanor, integrity, and intellectual competence, making them a “Trusted Advisor,” especially for top candidates.

Our maxim is the most meticulous selection of candidates, aiming for them to match the defined ideal profile to (or almost to) 100%. This saves our clients valuable time. However, the final decision on which candidate to select lies with the client. Simultaneously, we consider it our professional duty to do everything possible to support our clients in making this decision. We strive to be measured by the success of the candidates we place with our clients. Therefore, we aim to provide our clients with the assurance of receiving the best possible candidate in every project. This naturally includes supporting the entire negotiation process up to the contractual agreement and assisting with the subsequent integration of the placed candidate into their new environment.

We provide our clients with all available and relevant information about the final candidates. This typically involves not only utilizing the information provided by the candidates themselves but also seeking additional information from their professional environment. This approach aims to minimize the risk of choosing the wrong candidate.

Additionally, we have integrated specific steps into our process that make it highly unlikely for the candidate to provide false information about their professional background (e.g., regarding responsibilities, gaps in their CV, self-claimed achievements).

Regarding salary information provided by the candidates, verification by us naturally poses challenges. We typically rely on the information provided by the candidates, not without informing them that false information will sooner or later be exposed as such. Comites GmbH • Jacobistraße 2 • 81927 Munich • T +49 89 945485- 30 • info@comites.com

1. Subject of the General Terms and Conditions (GTC)
The General Terms and Conditions (GTC) govern the contractual relationship between Comites GmbH (hereinafter referred to as the Organizer) and participants in the use, payment, and execution of offered and agreed-upon services. They apply to all business transactions with participants and form an integral part of the contract. Deviating terms and conditions of the participants are not applicable. These General Terms and Conditions apply only if a contracting party is a business entity within the meaning of § 14 of the German Civil Code.

2. Conclusion of Contract
A contract is concluded upon the participants’ placement of an order and the corresponding acceptance of the order by the Organizer. The participants can place an order through sending an email, a written order, or orally through a telephone call / in-person. After receipt of the order, participants will receive a confirmation or rejection email.

3. Cancellation Conditions
The order placement is binding and can only be rendered void with the Organizer’s agreement against payment of a cancellation fee. The cancellation fee is as follows: 50% of the training fee for cancellations less than 14 days before the agreed date. 100% of the training fee for cancellations less than 7 days before the agreed date. The Organizer reserves the right to withdraw from the event if there is insufficient booking activity up to 3 weeks (1 week for online training) before the event starts. Expenses already incurred (e.g., flight tickets, hotel reservations) will not be reimbursed to participants, but the paid participation fee can be refunded. Furthermore, rebooking is possible.

4. Contract Duration / Payment Terms
The contract starts and ends specifically and individually at the agreed-upon time. The amount of the participation fee is based on the current prices listed on the Organizer’s website. All services are exclusive of the currently applicable statutory value-added tax. Participants can fulfill their payment obligations only via invoice. Invoicing will be done within one week after the conclusion of the contract. All payments are due without any deduction 14 days after the invoice has been issued. Framework agreements do not apply to training and conference bookings.

5. Liability and Warranty
The Organizer shall be liable in cases of intent or gross negligence in accordance with statutory provisions. Liability for guarantees is independent of fault. For slight negligence, the Organizer shall be liable exclusively under the provisions of the Product Liability Act, for injury to life, body, or health, or for the breach of essential contractual obligations. However, the claim for damages for slight negligence shall be limited to the foreseeable, contract-typical damage, unless liability exists for injury to life, body, or health. The same applies to the negligence of vicarious agents and representatives.
The regulation of the foregoing paragraph shall apply to claims for damages in addition to performance, compensation for wasted effort, regardless of the legal grounds, including liability for defects, delay, or impossibility.

As of March 29, 2023.